Archiving a unit

Archiving a unit hides it from the active Units list without permanently deleting any of its history. This is useful when a unit is sold and leaves the HOA, or when a unit was added by mistake and needs to be removed from the active view.

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When to archive a unit

• A unit has been sold and is no longer part of the HOA
• A unit was added in error and should not appear in the active list

Fourplex does not offer a permanent delete option for units. Archiving preserves the unit's full history while keeping it out of your day-to-day view.

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Who can archive a unit

Only Presidents can archive or unarchive units.

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What is preserved when you archive

Archiving a unit does not erase its history. All of the following remain intact:

• Payment history and dues records
• Service and maintenance request history
• Documents associated with the unit
• Activity feed and audit log

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What happens to current owners

When a unit is archived, its current owners lose portal access immediately. They will no longer be able to log in and view HOA content for that unit. Their historical records are retained in the system for the board's reference.

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Archived units and your billed unit limit

Archived units do not count toward your billed unit limit. If you're at capacity, archiving an inactive unit frees a slot so you can add or restore another unit. Archiving does not change what you're billed for — contact support if you need a higher billed unit count.

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How to archive a unit

1. Go to Units in the sidebar and open the unit you want to archive.
2. Click Archive (found in the unit detail actions).
3. Confirm in the dialog that appears.

The unit moves out of the active list immediately.

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How to unarchive a unit

1. Go to Units in the sidebar.
2. Use the Archived filter to switch the list to show archived units.
3. Find the unit and click to open it.
4. Click Unarchive.

If your HOA is already at its billed unit limit, you'll see a limit screen instead of being able to unarchive. Archive another active unit first, or contact support to raise your billed unit count.